Efficiency is crucial for the business if you are operating on Microsoft Office 365. Creating, collaborating, and seamless communication make any organization more efficient. Access to productivity tools that let people do their jobs more efficiently – and from anywhere – makes organizations agile and allows them to compete in their sector.
Office 365 is Microsoft productivity with Word, Exchange, Excel, SharePoint, Teams, and more. Because Office 365 is cloud-based, the entire experience can be accessed from anywhere, on any device, as long as they are online. Also, bear in mind that you need to store all of your crucial data. In this case, you need a proper Office 365 backup.
The tools in Office 365 complement each other and work seamlessly together, so it is a must for any business.
Using Microsoft 365 for Business
Microsoft 365 for Business is a business management system that includes several different productivity tools and applications, including Windows 10, Office 365, and Enterprise Mobility and Security packages.
But how to choose between Microsoft 365 and Office 2021, depending on the specific needs of a business? As a comprehensive solution suggested by EPC Group, Microsoft 365 for Business provides an integrated suite of applications that cater to various aspects of managing and operating a company, from communication and collaboration to data protection and device management. On the other hand, Office 2021 is a standalone product that focuses primarily on traditional Office applications. Understanding the key differences between these two offerings is crucial for businesses to make an informed decision that aligns with their goals and requirements.
Office 365 programs, combined with low monthly plan subscription and advanced security features, are specially designed to enable you to be productive from anywhere in the world, secure your business at the highest level, be profitable and get—your solution for your business needs.
These and many other factors are why software dominates the market and is the most popular among businesses.
Hence, here are the 10 key benefits of using Office 365 and how it can help you and your team become more efficient.
1. Remote Working
With advances in technology and current world events, the stigma of telecommuting has risen, and it has now become a real solution for many employers and employees. The most significant advantage of Office 365 is the ability to work and collaborate with your colleagues from anywhere and on any device.
The software runs on a cloud-based platform; therefore, all your valuable data is available in seconds, as long as you own a stable and secure internet connection. Users can now read and send emails, share documents, arrange meetings, and more via mobile apps or browsers using their mobile phone, tablet, work, or personal laptops.
2. Streamlined Business Collaboration
If your company has many remote employees, collaboration can suffer when not every team member works from the correct location. Without that regular face-to-face interaction, your employees will need access to state-of-the-art business collaboration tools that enable brainstorming, project collaboration, or editing and approving remote and real-time approvals.
Because Office 365 is a subscription-based service that uses Internet connectivity features, its collaboration features are designed with remote working in mind. For instance, with Office 365 Business Premium, your employees will be able to use Microsoft Teams, an all-in-one Microsoft collaboration center.
3. Efficient Communication Platforms
In a large organization, communication encompasses various activities, from a corporate intranet to teamwork solutions. Among other communication tasks, the company intranet allows you to provide services and information, build your culture and brand through a website, and provide a central hub for employees who want to learn more about overall initiatives and explore resources.
SharePoint Online is an excellent platform for developing a corporate intranet. Microsoft 365 helps facilitate this communication-free communication tool for managing your server and on-premises infrastructure. And for general communication outside of the corporate intranet, Microsoft 365 integrated services, such as Teams, enhance your ability to communicate effectively with colleagues in the digital workplace.
4. Business continuity in identifying and avoiding threats
Business continuity directs to the ability and preparation to deal with business disruptions. The Microsoft 365 Business Center offers a business continuity report that relies on a machine learning sample. It allows you to identify any potential threats to your workflow and their implications for your activities.
Having a great internet connection means that you can still use software such as Word, Excel, Skype, Outlook, and more. Office 365 should protect your data. It means you will always have access to your most important documents, contacts, emails, adding an extra layer of assurance.
5. Centralized Collaboration
Microsoft Times is the hub for teamwork in the package – it puts all apps, calendars, emails, appointments, and chats together. Microsoft Teams and SharePoint Online offer a centralized, clean, and tidy workspace; therefore, you can forget to keep track of multiple copies of the same document.
Collaborative features allow multiple teams to simultaneously edit and work on an automatically updated file. Improved information sharing process makes document review and joint project work much more manageable.
6. Office 365 Email Benefits
With Outlook 365 Business, your email, calendars, and contact information are automatically synced so that the same updates versions can be obtained from any device you sign in to. Plus, you can customize any email by creating custom formats, including images, using your domain name, and storing all the emails you need to have on hand with 100 GB of space.
With a simple administrative center, Outlook 365 Business allows you to set up new user emails, recover deleted accounts, create custom scripts, and more from anywhere.
7. Advanced Security Features
Keeping data secure should be of utmost importance for any digitally managed business. One of the significant benefits of subscription-based software like Office 365 Business Premium is that because it is constantly updated, you will always have the latest security patch without having to do manual updates or purchase add-ons.
These security features and benefits of Office 365 can give you the peace of mind that your data will stay safe even when employees access it from various locations and devices.
8. File Storage and Sharing Capabilities
Another significant benefit of Office 365 for businesses is storing and sharing files. With OneDrive, you can access all your files no matter which device you are signed in to, whether a Windows, Mac, or mobile device. Also, you will be able to share files securely inside and outside your organization, which means that both co-workers and clients will access the information they need to keep the business growing.
9. Business Intelligence
Office 365 can provide valuable data insights that help you do better business, from customer-gathered data to information about how your employees work. The Office 365 business applications that your employees use daily will help you collect, organize, and analyze data so you can easily identify inefficiencies or areas for improvement.
Plus, with AI presentation capabilities, Office 365 can suggest layouts, designs, and images for client-facing presentations or in-house workshops, or team briefs.
10. Increased ROI – Return on Investment
Cloud solutions are not new, but with Microsoft 365, you can have one package that will rule them all. Whether you are a non-profit organization working on a single mission or an organization that wants to deliver the best customer experience, Microsoft 365 eliminates the hassle of managing everyday minutes.
Organizations can replace much of their teamwork, process automation, compliance, and security solutions into one fully integrated product suite. A fully integrated solution can boost individual and organizational productivity at a lower cost by properly adopting and managing change.
As we live in hybrid work environments, we often talk a lot about workplace efficiency, productivity, and connectivity. Creating a thriving environment for your employees is about bringing everything together through technology, and Microsoft 365 will benefit your business.