Friday, May 27, 2022
Techiexpert.com
No Result
View All Result
  • Login
  • Register
Exclusive Videos
  • Tech news
  • Startup news
  • Artificial Intelligence
  • IOT
  • Big Data
  • Cloud
  • Data Analytics
  • Machine Learning
  • Blockchain
  • Social Media
  • Tech news
  • Startup news
  • Artificial Intelligence
  • IOT
  • Big Data
  • Cloud
  • Data Analytics
  • Machine Learning
  • Blockchain
  • Social Media
No Result
View All Result
TechiExpert
No Result
View All Result

6 Ways That Scanning Can Enhance the Efficiency of Your Workplace

Srikanth by Srikanth
September 25, 2019
in Tech news
Reading Time: 5 mins read
Enhance the Efficiency of Your Workplace
16
SHARES
226
VIEWS
Share on FacebookShare on Twitter

With such a high workload being done at a fast pace offices are always looking for a way to improve. Utilizing a scanning service is one such way that a workplace can improve their efficiency and record keeping. To make switching to a scanning service a little easier here are just six of the ways that scanning can make an office more efficient.

1.  No More Faxing

A couple of decades ago faxing was a new technology that was supposed to make life easier. While it definitely did that, faxing still had its own number of problems and sending fax required the sender to spend as much time as it took for the recipient to actually receive it. If you didn’t spend this time waiting you could easily end up with fax that did not make it to the recipient without your knowledge.

There was also the problem of sending faxes outside of business hours. There are a variety of reasons that a document would need to be faxed at night or on the weekends and this proved problematic as there was not anyone at the recipient’s office to accept the fax.

Scanning allows a document to be uploaded to a drive or email which can then be sent to the recipient. This would not require the individual to be waiting to accept the document instead it would simply be waiting in their inbox. Scanning allows documents to be sent at any time day or night.

2. Improved Customer Service

The goal of any business is to offer the best customer service available within their particular niche. Whatever that maybe, the goal is to ensure that every customer has a satisfying experience in the hope that they will return again. One of the best ways to improve customer service is to have a familiar relationship with customers and give them prompt help whenever they need it.

Scanning is a remarkably helpful tool for this allowing scanned documents to be easily found through a simple search. This makes it easier to pull up a specific customer’s information to help them with whatever problem they have. It also gives the customer service representative the ability to recall information to the consumer making them feel like they are appreciated and not just a random customer.

3. Automation

Without a scanner, creating an online version of a document from a paper template can be very time-consuming. You would have to go through each field individually to create the ability for people to input their personal information.

Scanning makes this process easy by automatically searching scanned documents for information fields and it is these fields that can be easily digitalized allowing alterations to be made easily. It’s easy to see how scanning can make digitalization of documents much faster than before. If you check out FileCenter DMS they highlight that scanning documents can cut down two hours of daily filing into just 10 minutes, therefore, allowing a much higher volume of documents to be digitalized in a shorter amount of time. This is ideal for businesses that deal with online forms frequently. Scanning can streamline this process making it easier to tackle new forms.

4. Streamlining Workflow

In a world where paper documents are the norm, it’s difficult to keep everything organized. Pieces of paper are constantly being moved from cubicle to cubicle with each employee making changes as needed. Not only is this a great way to lose important papers but it’s also extremely inefficient. This process forces employees who need one document to work separately so tasks can take much more time than they should.

Scanning allows documents to be uploaded to a central workspace where all employees can access them at the same time. With all employees working simultaneously, the completion time for projects will drop dramatically. This also allows employees to see the work of their coworkers in real-time rather than waiting for edits or new ideas to be shared manually. Real-time updates can improve worker collaboration and originality on projects.

5. Give It a Name

It’s already been mentioned that paper records can easily be lost or damaged and similarly it’s easy for documents to go unlabeled making it difficult to know that the information should be stored. This can result in gaps in files and unlabeled papers never making their way into the right place.

Scanning makes it easy to ensure that all documents stay in their proper place. Using a scanning service allows you to name the document at the time it’s being scanned. By attaching a name to the file, there is virtually no way that it can go without being recognized. This is especially important for medical records or tax forms where the unfamiliar jargon can make it difficult to decipher what the document is saying.

6. Prepared for the Worst

Sometimes the worst-case scenario occurs and your cup of coffee gets spilled on your desk ruining the records your filing. Perhaps it is recycling day and you’ve decided to clean out your desk, getting rid of an important portfolio in the process. Whatever the case, losing paper documents is easier than almost anything else on the planet.

There is also the concern of natural disasters or fires and in these cases, it’s a real problem if physical files are all a business uses. These events are hopefully unlikely but a possibility that a company may need to be prepared for all the same. This video will give you information about surviving on natural disaster.

Even if the computers or other devices in an office are completely destroyed, scanned documents will remain. When scanned documents are uploaded to a drive they can be accessed from anywhere that is able to login to that drive.

Scanning can make an office significantly more efficient than it was before by implementing this technology into your workplace and making it easier than ever before to keep track of records and make sure that tasks are done efficiently. With so many upsides to scanning, there’s no reason that every workplace shouldn’t switch over to this method of document keeping.

Tags: custmer experience
Share6Tweet4Share1Pin1

Related Posts

Big Data for HIV in Sub -African Region
Tech news

Big Data for HIV in Sub -African Region

Where, How To Find Candidates For Passive Candidate Sourcing
Tech news

Where, How To Find Candidates For Passive Candidate Sourcing

Customer Loyalty
Tech news

How to take a matter to customer support and get the right result

GPS Setup For Security Guard Tracker Systems—Ins And Outs
Tech news

GPS Setup For Security Guard Tracker Systems—Ins And Outs

A Comprehensive Guide to Purchasing a Server for Individuals or Business
Tech news

A Comprehensive Guide to Purchasing a Server for Individuals or Business

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Most Read

  • What is windows modules installer ? How to Enable/Disable

    What is windows modules installer ? How to Enable/Disable

    1009 shares
    Share 404 Tweet 252
  • Link Building for SEO: A Brief Beginners’ Guide

    23 shares
    Share 9 Tweet 6
  • Visionary Entrepreneur and Investor Leonid Radvinsky Champions Open Source Tech

    193 shares
    Share 77 Tweet 48
  • How to make a chatbot using HTML

    158 shares
    Share 62 Tweet 39
  • How to Track Someone’s iPhone by Phone Number?

    71 shares
    Share 28 Tweet 18
  • Google Analytics real time changes to “last 5 minutes”

    15 shares
    Share 6 Tweet 4

Recent Stories

Why Is Terra Luna dropping?

Why Is Terra Luna dropping?
Share6Tweet4Share1Pin1

How to Find Your Dream Job: Interview Techniques and Resume Writing

How to Find Your Dream Job: Interview Techniques and Resume Writing
Share4Tweet3Share1Pin1

YouTube vs Instagram: Fashion’s Video Face-Off

YouTube vs Instagram: Fashion’s Video Face-Off
Share4Tweet3Share1Pin1

Need for Digital Accessibility for businesses

Need for Digital Accessibility for businesses
Share4Tweet3Share1Pin2
  • Terms of use
  • Privacy Policy
  • About Us
  • Contact us
  • Write For Us
  • Cookie Policy

© 2022 All Rights Reserved

No Result
View All Result
  • Tech news
  • Startup news
  • Artificial Intelligence
  • IOT
  • Big Data
  • Cloud
  • Data Analytics
  • Machine Learning
  • Blockchain
  • Social Media

© 2022 All Rights Reserved

Welcome Back!

Login to your account below

Forgotten Password? Sign Up

Create New Account!

Fill the forms below to register

All fields are required. Log In

Retrieve your password

Please enter your username or email address to reset your password.

Log In
Cookie Law Notice
This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Cookie settingsACCEPT
Privacy & Cookies Policy

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may have an effect on your browsing experience.
Necessary
Always Enabled
Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information.
Functional
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
Performance
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
Analytics
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
Advertisement
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
Others
Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.
SAVE & ACCEPT