Whether the business is small or big, relying on emails is one of the most primary things. The messages do contain certain requests be it work, or invoices or even the client questions. It is very natural that you are going to time working on your emails and messages to synchronize as per the requirement. During those times it may happen that you have accidentally deleted an important message, or labelled it wrongly or maybe wasted a lot of time in dealing with the process of clean email chores.
When it is Gmail, you can actually spend less time organizing the emails and accomplish them at the same time. You can even clean emails without any hassle and find the messages as quickly as possible. Frankly, you will hardly worry about the message gains and loss. Each and everyone email box requires a slight difference as compared to the regular design. Once you understand the basic formatting of the emails, you can choose and pick the features which work best for you.
Know the difference between the folder, label and tab
Before you plan to start with any sort of basic concept, knowing the folder, labels, and tabs in the email are important, as these have some sort of similarity and important difference.
Folder – Many of the email systems is based on folder, once you create one folder, it must work like the physical cardboard folders which you have in your office filing cabinet. The folder-based email is used to store messages.
Label – It is something that keeps on appearing in the left of your email, on-screen. This is basically putting a subject to you emails for further specifications. Once you open that particular folder, label you will get all similar or related messages.
Tab- It is basically the concept to understand the way of organizing your mail inbox. There are options of social, promotion, categories and many more option which may appear on the screen of the Gmail screen.
Clear out the Junk Mails
It is always better if you set a time of like 10 minutes, to start mass deleting or archiving the unnecessary messages. You must be bog down with the notifications from social media accounts, reminders for the past events, confirmations for the already received messages and even newsletters. All the emails are not at all a requirement for you. Keeping such will enable your mailbox to unnecessarily jam your email box. You can simply search the email sender or the subject liners and start deleting in a stretch at once.
Make a to-do list for emails to keep the action on
The emails that you have left in your email box need action. If it is completed in less than a few hours, then you need more time to take care of the messages unless the to-do list is done. Once the archive email is active you can take necessary steps for the emails and move it in achieve. If you are not a list maker, you can start with the snooze option available on Gmail. This will show up the inbox when you are ready to handle it. If you are an outlook user you can follow up with the features that will let you do a similar sort of things to clean emails effectively.
Do update your settings for an easy maintenance
It is the most important job to keep the settings organized and work for you. Everything runs well when it is organized. You can avoid the process of reducing the filters which automatically will sort out the incoming messages for you.
There are ways of setting up auto-replies to your incoming messages which are even enabling for you to get you to learn certain quick responses required at times. Do this for a week and get yourself with an inbox which actually makes life easier.
By simply following certain processes you will get a good step towards the better and email productivity. There is hardly any great email inbox which has a specific technique. In majority cases, you need to figure out the process and get your emails cleaned and lined up as per requirement. It is packed based on the email strategies to basically tame your email inbox.