Knowledge Management and Smart chatbots for a human-like experience

By Sony T
8 Min Read

What is Chatbot?


A chatbot is a software used by Customer Service Centers to handle complaints and inquiries. They can imitate a natural language discussion (or chat) with a user via messaging apps, websites, mobile apps, or the telephone.

Chatbots are efficient in handling mundane requests at a large scale which might take a lot of manual effort from agents. Technological innovations in Artificial Intelligence (AI) have made it possible to have interactions akin to talking to a live human agent.

Importance of Chatbots for an organization: 

Chatbots boost customer satisfaction by streamlining interactions between people and services. At the same time, by lowering the average cost of customer support, they provide firms with new options to boost customer engagement and operational efficiency.

A chatbot solution must be capable of doing tasks successfully to be successful. Human interaction is required to configure, train, and enhance the chatbot system, regardless of chosen approach or platform.

Types of Chatbots: 

· Simple Chatbots – Simple chatbots, often known as rule-based bots, have limited features. They are specific to the work at hand. Consider them to be a conversation version of the Interactive Voice Response System. This implies the bot will ask questions based on established possibilities, and the consumer will be able to choose among them until they receive answers to their inquiries. From past exchanges, the Chatbot will not draw any conclusions. These chatbots are best suited for simple conversations. They are easy to construct and train.

· Smart Chatbots (AI-Based)Smart chatbots with AI are developed to mimic human-like interactions with customers. They can converse freely and understand intent, language, and sentiment. Programming is required for these chatbots to grasp the context of interactions. They are far more challenging to construct and operate, requiring a large amount of data to learn.

· Hybrid Chatbots – Hybrid Chatbots are a mix of simple and intelligent chatbots. The chatbot spectrum includes both simple and clever chatbots. Simple chatbots will always need to be smarter, while intelligent chatbots will always need to be more straightforward. Hybrid chat-bots bridge the gap between the two. Hybrid chatbots can grasp purpose and context and do some rule-based functions. As a result, they are a well-balanced tool for companies to communicate with their customers.

Benefits of Chatbots: 

· They offer your business a personality. 

Chatbots can assist you in presenting your organization to customers by giving it a face. A chatbot is often the first point of contact with your firm for many users, and it may be considerably more personal than a mail or phone connection.

· You are immediately available.

Unlike traditional customer support, your Chatbot is available 24 hours a day, 7 days a week. Even on weekends and late at night, it is there for your consumers. A bot can easily handle a lot of work at once without being exhausted.

· They have the potential to boost your sales.

You may dramatically boost your chances of getting sales if you can get the correct information and offers to your potential clients at the right moment.

· You can learn about your customers’ habits.

Another significant benefit of chatbots for businesses is the knowledge of client behavior it provides. The queries, challenges, and popular goods discussed in chatbot interactions might provide significant insights for your future company strategy.

· They can be used in a variety of sectors.

It has several applications. Customer service includes answering frequently asked questions and providing assistance in the event of a problem. Lead creation, product consulting, and data collection. Lead qualification and follow-up throughout the sales funnel. Helpdesk for IT Services like internal and external service desk applications are supported. For human resources in assisting with employee growth or onboarding. 

· A wide range of industries can use chatbots. 

Small, big, or work from home solution organizations can integrate Chatbots for a better service. This Knowledge management tool will add to the customer service part of the company. 

Chatbots as a knowledge management tool: 

Knowledge Management and Information Management sectors are undergoing a shake-up in terms of functioning AI solutions that can get us past the restrictions of site frameworks and search and directly link people to the facts they seek. Without making any pauses along the way, get from point A to point Z. A clever implementation procedure can buy big, instant wins.

What is a knowledge management system?

Companies employ a knowledge management system (KMS) to organize documentation, frequently asked questions, and other material into conveniently accessible formats for internal and external customers.

Knowledge base software can aid in updating the material, assisting customers in seeking answers on their own, and managing knowledge access and permissions among user groups. It’s a valuable tool for both tiny businesses that are just getting started and large corporations that need to reach out to a wide range of people.

Customers don’t always want to speak with a human operator to get answers to their questions. They won’t have to wait in a phone line to seek the answers they need when they can just find the information online themselves. The most cost-effective approach of serving your customers is through self-service or customers assisting themselves through documentation.

The right chatbot for you: 

You can use a variety of ways and tools to build a chatbot. Depending on the use case you want to solve, some chatbot technologies are better than others. Combining various AI types, such as natural language processing (NLP), machine learning (ML), and semantic understanding, maybe the most effective way to achieve the desired results.


The best AI Chatbots can help you achieve excellent productivity, but you must choose the proper AI partner. The variety of AI chatbots on the market today is astounding. The greatest AI chat-bots for businesses are machine-focused on a single-use case, such as customer support, surveys, administrative duties, or sales. With 53% of businesses intending to employ chatbots within the next 18 months, it’s critical that teams choose the proper technology that prioritizes the end-user experience, surpasses goals, is simple to use, and integrates with other businesses processes. As a result, while a growing number of businesses claim to have advanced AI systems, not all AI chatbots are made equal. It is time to implement the right chatbot system!

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By Sony T
Sony is a passionate bloggers writes on Futuristic technologies ...
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